The Utilities Board of the Town of Cedar Bluff

June 21, 2017

STATE OF ALABAMA

CHEROKEE COUNTY

The Utilities Board of the Town of Cedar Bluff met for their regular business meeting Tuesday, June 21, 2017 at 4:00 p.m. in the Utility Board room located at 4971 AL Hwy 68, Cedar Bluff Alabama. Meeting was called to order at 4:00 p.m.

Roll Call:

Norman Burton	Present	James Bo Martin Present

Tammy Crane	Absent Linda Pickelsimer Present

Cindy Early	Present

Minutes for the May 16, 2017 meeting were presented for approval. A motion was made by Norman Burton to approve the minutes as presented. The motion was seconded by Bo Martin.

Motion Carried (4-0)

AYE: Burton, Early, Martin, Pickelsimer

NAY: None

ABSTAIN:

ABSENT: Crane

Treasurer Linda Pickelsimer presented May financials for approval. Mrs. Pickelsimer stated the water department had a monthly gain of $18,083.45 and has a year to date gain of $38,877.91. The sewer department had a monthly loss of -$23,431.34 and a year to date loss of - $37,275.66. Both departments combined had a monthly loss of -$5,347.89 and a year to date gain of $1,602.25. Mrs. Pickelsimer explained the loss for the month in the sewer department was due to a journal entry made to accrue interest for payments due annually. The entry covers the fiscal year to date and from this day forward will transfer monthly. A motion to approve financials as presented was made by Norman Burton and seconded by Linda Pickelsimer.

Motion Carried (4-0)

AYE: Burton, Early, Martin, Pickelsimer

NAY: None

ABSTAIN:

ABSENT: Crane

Manager Jeff Harrell presented the board a printout of work performed by utility workers for the month of May. It consisted of 2 water taps, 2 sewer taps, 22 water leaks, 1 sewer leak, 4 meters replaced, and 1 pump station repair, with a total of 99 work orders performed.

Manager Harrell presented the board with an estimate from Contractor Delmus Brewster to replace windows in the office. Mr. Brewster recommended replacing all windows due to weather damage. Estimate was to replace all 6 windows at $5,400.00 for wood or $8,700.00 for vinyl replacement windows. After some discussion as to where monies would come from, Mr. Burton made a motion to replace all windows with all vinyl windows and trim. Also, monies would come from Allocations Unallocated Reserve. Motion was seconded by Linda Pickelsimer.

Motion Carried (4-0)

AYE: Burton, Early, Martin, Pickelsimer

NAY: None

ABSTAIN:

ABSENT: Crane

Manager Harrell also stated July 4th holiday is on Tuesday. He requested the office close on Monday, July 3rd and employees use their personal vacation time. After some discussion, a motion was made by Norman Burton and seconded by Linda Pickelsimer.

Motion Carried (4-0)

AYE: Burton, Early, Martin, Pickelsimer

NAY: None

ABSTAIN:

ABSENT: Crane

In new business, Chairman Early stated she had received a letter of resignation from Utility Board member Tammy Crane. In her letter, Mayor Crane recommended Donald Sanders be appointed to her seat. Chairman Early stated Mr. Sanders would be accepted by the Utility Board if appointed by Town Council. Chairman Early made a motion to accept the resignation. Motion was seconded by Bo Martin.

Motion Carried (4-0)

AYE: Burton, Early, Martin, Pickelsimer

NAY: None

ABSTAIN:

ABSENT: Crane

In unfinished business was the discussion of Country Side Village Mobile Home Park. Northeast Alabama Water had previously sent a letter to the Utility Board stating they were raising our rates paid to them effective July 1, 2017. Board attorney James Turnbach is reviewing all paperwork concerning franchising issues of the water service. The discussion concerned the Board's options of purchasing from other water companies and digging wells as a means to supply water to our customers. The Board asked Manager Harrell to call Troy at LADD to check into our options in digging wells. After some discussion, Mr. Burton made a motion to table this matter until more information was received.

Motion Carried (4-0)

AYE: Burton, Early, Martin, Pickelsimer

NAY: None

ABSTAIN:

ABSENT: Crane

After assuring there was no other business, Chairman Early asked for a motion to adjourn. Motion was made by Norman Burton and seconded by Linda Pickelsimer.

Motion Carried (4-0)

AYE: Burton, Early, Martin, Pickelsimer

NAY: None

ABSTAIN:

ABSENT: Crane

Meeting adjourned at 4:45 pm.