The Utilities Board of the Town of Cedar Bluff

September 28, 2017

STATE OF ALABAMA

CHEROKEE COUNTY

The Utilities Board of the Town of Cedar Bluff met for their regular business meeting Thursday, September 28, 2017 at 4:00 p.m. in the Utility Board room located at 4971 AL Hwy 68, Cedar Bluff Alabama. Meeting was called to order at 4:00 p.m.

Roll Call:

Norman Burton	Present	Linda Pickelsimer Present

Cindy Early	Present Donald Sanders Present

James Bo Martin Present

Minutes for the August 15, 2017 meeting and the August 31, 2017 called meeting were presented for approval. A motion was made by Norman Burton to approve both sets of minutes as presented. The motion was seconded by Bo Martin.

Motion Carried (5-0)

AYE: Burton, Early, Martin, Pickelsimer, Sanders

NAY: None

ABSTAIN:

ABSENT:

In the August 15, 2017 meeting the board voted to send letters to all customers in Hidden Point area that are noncompliant with sewer policies. The letter was to state that the customer has 30 days to tie onto our sewer system or provide proof of permitted disposal of waste. After meeting with Philip Selman of the Cherokee County Health Department and Dennis Trammell of Alabama Power Shoreline Management, it was decided by the Board to not send the letters until a sewer ordinance was put in place by the Town Council.

Treasurer Pickelsimer presented the August financials for approval. The water department had a monthly gain of $2,167.51 and has a year to date gain of $53,396.21. The sewer department had a monthly gain of $1,776.42 and a year to date loss of - $30,855.88. Both departments combined had a monthly gain of $3,943.93 and a year to date gain of $22,540.33. A motion to approve financials as presented was made by Linda Pickelsimer and seconded by Bo Martin.

Motion Carried (5-0)

AYE: Burton, Early, Martin, Pickelsimer, Sanders

NAY: None

ABSTAIN:

ABSENT:

Treasurer Pickelsimer presented the Board with a proposed budget for the 2017-2018 fiscal year. After some discussion, it was decided to change the Miscellaneous Office Expense general ledger account to Building Maintenance. A motion to approve the budget as printed was made by Linda Pickelsimer and seconded by Bo Martin.

Motion Carried (5-0)

AYE: Burton, Early, Martin, Pickelsimer, Sanders

NAY: None

ABSTAIN:

ABSENT:

At 4:20pm Bo Martin made a motion to go into executive session to discuss good name and character and to reconvene afterwards. Motion was seconded by Norman Burton.

Motion Carried (5-0)

AYE: Burton, Early, Martin, Pickelsimer, Sanders

NAY: None

ABSTAIN:

ABSENT:

Meeting reconvened at 4:38pm.

In Manager's Report, Manager Jeff Harrell presented the board a printout of work performed by utility workers for the month of August. It consisted of 2 sewer tap, 30 water leaks, 1 meter replaced, and 3 pump station repairs with a total of 116 work orders performed.

Manager Harrell brought up the dump truck owned by the Board. The truck is not operational at this time. After some discussion a motion was made by Norman Burton to declare the 1983 Ford Dump Truck vin #1476 surplus and advertise for the sale of the truck. Motion was seconded by Cindy Early.

Motion Carried (5-0)

AYE: Burton, Early, Martin, Pickelsimer, Sanders

NAY: None

ABSTAIN:

ABSENT:

Discussion of auditors was next on the agenda. Norman Burton recommended a change of auditors for the 2018-19 fiscal year. Hindsman LLC has already started the audit for this year. The Board agreed to look at this again in April of the upcoming year.

In unfinished business was the discussion of other water sources. Manager Harrell stated Steve Jennings with the Alabama Geological Survey had stated he would be in the area doing mapping later in the year. The Board agreed to table this matter until after Mr. Jennings does the mapping of the area.

Mr. Turnbach, the Board attorney asked for permission from the Board to meet with Northeast Alabama Water attorney Al Shumaker concerning the rate increase they have put on the Board as of July 1, 2017. Norman Burton made a motion giving Mr. Turnbach permission to do so and report back to the Board. Motion was seconded by Bo Martin.

Motion Carried (5-0)

AYE: Burton, Early, Martin, Pickelsimer, Sanders

NAY: None

ABSTAIN:

ABSENT:

Also in unfinished business was discussion of camper lots. Mr. Burton informed the Board that the Town had received our letter requesting them to put a sewer ordinance in place for recreational lots. The Town attorney has all the information and the Town is in the process of amending their current ordinance. The topic was tabled until the Town has completed this.

In new business, Bo Martin made the motion to hire part time office worker Lala Stowe full time and full benefits with the rate of pay at $10.50 per hour effective October 2, 2017. Motion was seconded by Donald Sanders.

Motion Carried (5-0)

AYE: Burton, Early, Martin, Pickelsimer, Sanders

NAY: None

ABSTAIN:

ABSENT:

Chairman Early had been contacted by a customer concerning high usage on their bill. Manager Harrell stated he would go and check the meter. Matter was tabled.

Bo Martin brought up the subject of multiple campers on one lot. Norman Burton stated that would be a zoning issue. The Town will need to appoint a Zoning Board to pursue the issue further.

At this time, Chairman Early requested Bo Martin to consider Chairmanship for the upcoming officer elections in October.

Manager Harrell asked the Board for permission to work Chase Wilson part time temporarily to help with sewer improvements. The Board agreed and also agreed to a rate of pay of $9.50 per hour.

After assuring there was no other business, Norman Burton made the motion to adjourn. Motion was seconded by Donald Sanders.

Meeting was adjourned at 5:22.

APPROVED October 17, 2017:

________________________________________________

CINDY EARLY, CHAIRMAN

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JENNI BURT, SECRETARY