The Utilities Board of the Town of Cedar Bluff

October 17, 2017

STATE OF ALABAMA

CHEROKEE COUNTY

The Utilities Board of the Town of Cedar Bluff met for their regular business meeting Tuesday, October 17, 2017 at 4:00 p.m. in the Utility Board room located at 4971 AL Hwy 68, Cedar Bluff Alabama. Meeting was called to order at 4:00 p.m.

Roll Call:

Norman Burton	Present	Linda Pickelsimer Absent

Cindy Early	Present Donald Sanders Present

James Bo Martin Present

Minutes for the September 28, 2017 meeting were presented for approval. A motion was made by Norman Burton to approve both sets of minutes as presented. The motion was seconded by Bo Martin.

Motion Carried (4-0)

AYE: Burton, Early, Martin, Sanders

NAY: None

ABSTAIN:

ABSENT: Pickelsimer

Due to the absence of Treasurer Pickelsimer, Chairman Early presented financials for the month of September. The water department had a monthly loss of -$4,578.76 and has a year to date gain of $49,148.56. The monthly loss is due to the need to pay monthly water bill to Northeast AL Water early because of holiday. The sewer department had a monthly loss of

-$2,182.61 and a year to date loss of - $33,323.52. Both departments combined had a monthly loss of -$6,761.37 and a year to date gain of $15,825.04. Also, an amended budget to allow monies for full time hire of Utility Clerk Lala Stowe was presented for approval. A motion to approve financials and the amended budget as presented was made by Norman Burton and seconded by Bo Martin.

Motion Carried (4-0)

AYE: Burton, Early, Martin, Sanders

NAY: None

ABSTAIN:

ABSENT: Pickelsimer

Next on the agenda is Election of Officers. Chairman Early nominated Bo Martin as Chairman. Nomination was seconded by Donald Sanders.

Motion Carried (4-0)

AYE: Burton, Early, Martin, Sanders

NAY: None

ABSTAIN:

ABSENT: Pickelsimer

Cindy Early made a motion to keep Linda Pickelsimer as Treasurer. Motion was seconded by Norman Burton.

Motion Carried (4-0)

AYE: Burton, Early, Martin, Sanders

NAY: None

ABSTAIN:

ABSENT: Pickelsimer

Cindy Early also made a motion to retain Norman Burton as Vice Chairman. Motion was seconded by Donald Sanders.

Motion Carried (4-0)

AYE: Burton, Early, Martin, Sanders

NAY: None

ABSTAIN:

ABSENT: Pickelsimer

At this time, Mrs. Early turned the meeting over to Chairman Martin.

In Manager's Report, Manager Jeff Harrell presented the board a printout of work performed by utility workers for the month of September. It consisted of 28 water leaks, 1 meter replaced, and 1 pump station repair with a total of 126 work orders performed.

Riverside Campground was discussed next. Sue Lawson had previously talked to Cindy Early concerning a large water bill on the motel. Mrs. Lawson stated the renter of a camper lot that is connected to the motel meter had a water leak, causing the increase in the bill. Mrs. Lawson has asked billed sewer to be waived. After some discussion concerning the camper being tied into motel meter and the need to have a separate meter, it was decided to table this matter until a sewer ordinance is in place.

Manager Harrell informed the Board of the sale of the dump truck to Greer Builders for $3,500.00.

The landscaping of the office was brought up at this time. A motion to allow Manager Harrell to get estimates, report back to Chairman Martin and Norman Burton, and also to allow the expenditure was made by Donald Sanders. Motion was seconded by Cindy Early.

Motion Carried (4-0)

AYE: Burton, Early, Martin, Sanders

NAY: None

ABSTAIN:

ABSENT: Pickelsimer

Unfinished business, of discussions of other water sources and also of camper lots, was tabled.

In new business, was Bad Debt Write-offs. The total for the 2016/2017 fiscal year was $1,110.90. After some discussion, a motion was made by Norman Burton to approve the write-offs. Motion was seconded by Cindy Early.

Motion Carried (4-0)

AYE: Burton, Early, Martin, Sanders

NAY: None

ABSTAIN:

ABSENT: Pickelsimer

The 2018 Holiday Calendar was presented for approval. Cindy Early made a motion to approve the calendar as presented. Motion was seconded by Donald Sanders.

Motion Carried (4-0)

AYE: Burton, Early, Martin, Sanders

NAY: None

ABSTAIN:

ABSENT: Pickelsimer

The annual Trunk or Treat was brought up at this time. After some discussion, concerning the legality of the purchase of candy, Cindy Early made a motion to spend up to $200.00 on the candy provided Treasurer Pickelsimer could find a way to legally fund the candy. Motion was seconded by Norman Burton.

Motion Carried (4-0)

AYE: Burton, Early, Martin, Sanders

NAY: None

ABSTAIN:

ABSENT: Pickelsimer

A copy of The Semi-Annual Progress Report was given to the Board. Chairman Martin asked Manager Harrell for an update on the progress of the repair of the manholes. Manager Harrell stated they have made progress. Utility workers have completed 7 or 8, and have an estimated 20 more in the Riverside area to do.

After assuring there was no other business, Norman Burton made the motion to adjourn. Motion was seconded by Cindy Early.

Motion Carried (4-0)

AYE: Burton, Early, Martin, Sanders

NAY: None

ABSTAIN:

ABSENT: Pickelsimer

Meeting was adjourned at 5:05pm.