The Utilities Board of the Town of Cedar Bluff

November 21, 2017

STATE OF ALABAMA

CHEROKEE COUNTY

The Utilities Board of the Town of Cedar Bluff met for their regular business meeting Tuesday, November 21, 2017 at 4:00 p.m. in the Utility Board room located at 4971 AL Hwy 68, Cedar Bluff Alabama. Meeting was called to order at 4:00 p.m.

Roll Call:

Norman Burton	Present	Linda Pickelsimer Present

Cindy Early	Present Donald Sanders Present

James Bo Martin Present

Minutes for the October 17, 2017 meeting were presented for approval. A motion to approve was made by Donald Sanders. The motion was seconded by Cindy Early.

Motion Carried (5-0)

AYE: Burton, Early, Martin, Pickelsimer, Sanders

NAY: None

ABSTAIN:

ABSENT:

Treasurer Pickelsimer presented financials for the month of October. The water department had a monthly and year to date gain of $14,227.06. The excessive gain is due to the need to pay monthly water bill to Northeast AL Water early in September because of holiday. The sewer department had a monthly and year to date loss of -$633.86. Both departments combined had a monthly and year to date gain of $13,593.20. Treasurer Pickelsimer made a motion to accept the financials as presented. Motion was seconded by Norman Burton.

Motion Carried (5-0)

AYE: Burton, Early, Martin, Pickelsimer, Sanders

NAY: None

ABSTAIN:

ABSENT:

After some discussion concerning the need for rate increases, it was decided to table the increases until after the audit is complete.

At this time, Chief Utility Clerk informed the Board of a $3,500.00 deposit made into the Allocations account from the sale of the 1983 Ford dump truck. Ms. Burt asked the Board how the monies needed to be allocated. Cindy Early made a motion to place the $3,500.00 in Debt Retirement. Motion was seconded by Treasurer Pickelsimer.

Motion Carried (5-0)

AYE: Burton, Early, Martin, Pickelsimer, Sanders

NAY: None

ABSTAIN:

ABSENT:

At this time, Chairman Martin turned the meeting over to Board Attorney, Jim Turnbach. Mr. Turnbach informed the Board that under USDA Guidelines it was impermissible for a water company to install water lines parallel to another company's lines as long as the established company has loans with the USDA. After some discussion, it was decided by the Board for Mr. Turnbach to continue negotiations with Northeast AL Water Attorney Al Shumaker concerning the rate we pay them to supply us water. Also, after discussing the Country Side Village Mobile Home Park, it was decided by the Board to allow Mr. Turnbach to send owner Emmitt Jordan a certified letter in hopes of collecting past due balance of $1,590.29.

In Manager's Report, Manager Jeff Harrell presented the board a printout of work performed by utility workers for the month of October. It consisted of 22 water leaks, with a total of 129 work orders performed.

Riverside Campground was discussed next. Sue Lawson had previously talked to Cindy Early concerning a large water bill on the motel meter. Mrs. Lawson stated the renter of a camper lot that is connected to the motel meter had a water leak, causing the increase in the bill. Mrs. Lawson has asked billed sewer to be waived. After visiting the campground Chairman Martin and Manager Harrell informed the Board they decided two campers should be added to the Motel bill. The Board was in agreement.

In new business, Chairman Martin brought it to the Board's attention that the employees of the Board have different business hours than Town employees. Utility Board hours are 8 am to 4:30pm closing 11:30 to 12:00 for lunch. Town Hall hours are 8 to 4. After some discussion, Donald Sanders made a motion to change the Utility Board hours of operation to 8:00am to 4:00pm effective December 1, 2017, posting a notice on the front door and on the bills. Motion was seconded by Norman Burton.

Motion Carried (5-0)

AYE: Burton, Early, Martin, Pickelsimer, Sanders

NAY: None

ABSTAIN:

ABSENT:

In unfinished business, discussion of other water sources was tabled.

After assuring there was no other business, Norman Burton made the motion to adjourn. Motion was seconded by Donald Sanders.

Motion Carried (5-0)

AYE: Burton, Early, Martin, Pickelsimer, Sanders

NAY: None

ABSTAIN:

ABSENT:

Meeting was adjourned at 5:00pm.

APPROVED December 19, 2017:

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JAMES W. MARTIN, CHAIRMAN

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JENNI BURT, SECRETARY